Responsibilities of a Condo Board President

A condo board consists of directors and officers. Directors are those members that are elected by the owners of units themselves, while the officers are people appointed by the board to carry out certain duties.

The minimum requirement of a condo board is to have three officers: a president, a secretary and a treasurer, either of the officers can take on two roles, for example, a president can be a treasurer or a secretary can be a treasurer.

The president is the leader of the board and is responsible for overlooking the affairs of the corporation. This position comes with an immense responsibility and he or she officially speaks for the board and association as a whole. They are required to establish certain goals for the association and ensure that the condo runs successfully.

As a leader, a condo board president presides over all the meetings – whether board meetings, special meetings or annual meetings.

The president is also responsible for:

Communicating Efficiently 

It is the president’s responsibility to communicate effectively with other board members between board meetings, the contractors who are selected to do a particular action on the complex or the unit owners.  

The president must be aware of the latest happenings in the building, such as the status of projects, the amount of finances, etc.

Overseeing Daily Operations

The board president responsibilities include running the condo efficiently and are required to consult with professionals such as accountants, contractors and attorneys. In certain situations, the president may be required to make quick decisions on behalf of the board – therefore it is essential for him or her to be aware of the mindset of other board members as well as the current happenings in the complex.

Handling an Emergency

In case of any natural disasters such as floods or hurricanes, the board president is required to be present to deal with the situation, carry out the emergency response plan and comfort the unit owners in general. People look up to a leader for answers and encouragement.

Representing All Stakeholders

Whenever a major decision is to be taken, the president is responsible for the opinions of all the stakeholders.  This could be accomplished through formal or informal surveys.

Preparing for Meetings

The president is the main person responsible for highlighting the issues faced by a condo; therefore, carrying out proper preparations for the board meeting and discussing those issues at the board meeting rests on their shoulders.

Running Board Meetings

Most of the work is carried out between the meetings.  The actions taken between these meetings are then discussed at the meetings and they can affect the amount of respect a president receives from the board members.  The status of current projects, current financial situation of the condo funds and any future projects are to be discussed and proper minutes taken.  Approving these minutes is also the responsibility of the board.

The position of a condo board president is not for everyone; the responsibilities and accountability are immense, but fortunately, a president has a condo board for support.  As long as the president has the right aims and goals for running the condo, their job can be very rewarding indeed.

 

 

Tuesday, June 24 2014

Improve Residential Management via Condominium Portals

One way to provide condominium residents with improved facilities is to perk up the management. While there are several ways to do so, a relatively modern and technology-oriented solution is condominium portal.  

What are Condominium Portals?

Condominium portals refer to a customized live forum, designed to facilitate interaction between the management and residents. These portals provide secure access to all the condominium community members, so they can inform the management board easily about their problems, communicate with each other and give suggestions for improvements.  Once purchased, these portals can be administered by the condominium management board.

How can Condo Portals Improve Management?

Here are some of the ways in which condo communities can enjoy improved residential style by using condo portals:

1. Elect Management Board

Residents can elect the members of condo association. They can conduct a live polling session on the portal, through which they can choose a competent and efficient management. Condo portals provide an easy-to-access platform to communities and management board to interact with each other. This will provide the elected management an opportunity to fulfill the expectations of residents and provide them with improved facilities. 

2. Register Complains

Communities can bring into the notice of management the problems they are facing. Often the miscommunication among management board members leads to the delay in resolving issues. However, through condo portals, residents can address the right management official.

3. Discuss Problems

Condo portals are not only designed to bridge the interaction gap between management and residents, but it is also an effective tool for connecting communities. People can discuss their issues with each other, share pictures and documents. As purchased portals cannot be accessed by an unregistered user, it is an extremely secure platform to exchange personal information. 

4. Inform about Emergency Plans

Condo portals allow management to send communities notifications about emergency and development plans. For example, management can inform residents about the emergency plans and safety measures to be taken in case of distastes and mishaps. GeniePad for example also gives you the ability to type out a message and send it to all residents via SMS/Text or by automatically calling all residents on your behalf.

5. Maintenance Programs

Association members can post news about system maintenance or preventive maintenance programs to residents. For example, in case of fumigation, insulation or paint, the management can inform residents to evacuate their condos. 

6. Regulate Condo Laws

Condo portals can also serve the purpose of centrally administered notice boards through which the association can educate communities about the rules and regulations which must be followed. Moreover, residents can also be informed about the penalties for breaking laws. 

7. Develop Plans

Management can ask the residents to provide feedback about the services and ask them to give suggestions for improvement. These suggestions can be used to plan strategically according to the expectations of residents.  

Purchasing a customized portal for condo not only provides residents an opportunity to enjoy a comfortable lifestyle, but also assists condo association and management to plan strategically for development and maintenance.  All you have to do is purchase an account and your portal is ready to use. 

 
Wednesday, June 18 2014

Common Challenges That Condominium Boards Face

Being a member of a condominium community’s board of directors is undoubtedly a fantastic experience. However, the position does come with its share of burdens. For starters, disagreements and delinquencies with condo owners on the property are routine issues experienced by the board. Of course, other than that are the usual long-term and short-term problems.

Being a member of a condo board is certainly quite a rewarding experience despite its challenges. For those who are new to the job, or thinking about taking up a position in a condominium board, the most common issues typically faced by condominium boards, along with their possible solutions are explained below. They will give you a better idea regarding whether or not you really are up to the task:

Management Problems

In some situations, the techniques of the property manager you hired to look after your community’s day to day operations may be difficult for you to understand. But this is mainly due to the fact that most property management firms follow industry practices that aren’t always the same as to what a condo board expects from them. You should only focus on the outputs and whether or not are they proving to suffice as per your requirements. Just to remain on the safe side, though, the condo board should remain in touch with the property manager on a regular basis just to make sure everything is duty is being performed accordingly. If the manager isn’t performing up to your requirements, you can always hire someone else to look after the affairs.

Reserve Funding

Reserve funding should be closely monitored by the condominium board. All of the future maintenance costs and requirements directly depend on the available budget so make sure you keep the balance in your bank account in check. If you happen to have large sums in reserve and there are several physical assets that need to be managed at once, you should consider hiring a reserve fund study.

Budget Shortcomings

Dealing with budget shortcomings is the biggest challenge condo boards have to face. Try cutting back on all of your unnecessary association expenses. Raising condominium fees or charging extra for special assessments and amenities might be a good start, though it won’t be earning you much praise from the residents. There are certain types of expenses – emergencies, for instance – which are likely to happen at any time. But others, such as repairs and improvements, can always be postponed until the budget fully recovers. 

Communication with Residents

The most essential aspect of condominium board membership is your relationship with the residents. You need to maintain a strong and communicative association with the owners in your community. Regardless of any shortcomings from your behalf, it is your utmost duty to keep all communication channels available for the residents to get their messages across, no matter how negative their remarks may be. Make sure the amount of unsatisfied residents on your building doesn’t grow too high otherwise it could be quite troublesome for you.

Monday, June 16 2014

Centralized Communication with Condo, HOA and Co-op Residents

There is no denying the fact that effective communication is critical to successful management. When it comes to managing condo, HOA and Co-op communities, it is very important to understand the demands and expectations of residents. While there are a number of communication tools, the requirements of residential management can only be fulfilled by an integrated communication approach. 

Condo Portals can serve the purpose of an easy-to-access platform through which condo management can centrally monitor the residential standards and fulfill the expectations of residents. 

Here is a quick look at some of the ways through which condo portals can connect communities and provide management an easy way to communicate with residents.

1. Notify

An amazing feature of a condo portal which distinguishes it from other means of communication is automatic notifications. Gone are the days when management had to circulate printed notifications among communities. With a central portal, management can notify all the communities at the same time. Moreover, it is not necessary for residents to check their portals for notifications; all red alert messages can be sent and received offline. Users don’t need to install any software. All they have to do is create an account and they can easily access their condo portal.  

2. Residents Database

Portals also allow management to save the basic information of residents living in a condo community. Other residents can access this information to learn about each other. However, if someone does not want to public his/her info then it will not be accessible by others. Unlike other social forums that don’t guarantee secure access, customized portal can provide you secure access through SSL. No unwanted person can join the portal. 

3. Live Discussion

With a portal all condo residents can easily interact with each other. Condo portals not only assist management in providing improved facilities to residents but also allow large communities to interact with each other. They can discuss problems, share documents or post pictures. Just like a messenger where you can send and receive media files, condo portals also allow residents to communicate with each other. 

4. Manage Large Communities

For obvious reasons it is difficult to manage large communities. However, a customized condo portal is an effective tool through which the condo management board can address all the residents at the same time. This not only saves the time that gets wasted in informing residents via letters, but also allows the management to ensure adequate facilities and comfort to all residents. 

5. Tweet

Condo portals can also make the life of residents interesting they can use the customized portal as a social forum to comment on shared pictures or tweet about some event. However, only the registered members of the community can avail these features.  

With a condo portal, residents cannot only interact with each other easily but also convert their houses into their dream residence.  

 
Tuesday, June 03 2014

6 Reasons That Will Convince You Condos Are Better Than Homes

Condominium units are gaining widespread attention as a much more favored alternative to single-family homes. People who work and travel professionally simply don’t require as much capacity as a house brings. The more sensible choice for them is a rather affordable condominium unit which is sufficient for their living requirements.

The following are the top 6 reasons which will convince you that condominiums are better than homes:

Affordability

The most convincing argument that makes condos the clear winner is affordability. For people living in homes but spending most of their time working in offices or otherwise staying out, it isn’t wrong to claim that a considerable sum of their paychecks is being wasted on the mortgages/rents for a home they are not even using. Furthermore, it goes without saying that if you find a condo and a house in the same community, the former is likely to be available for less. Not to mention the fact that if you are thinking of buying a single-family home, you can most certainly find a condo at the same price in a more desirable neighborhood.

Easy to Maintain

As compared to homes, condo units are less spacious. This is ideal for households that have only one or two individuals as condominiums are easier to maintain. Heating and cooling smaller spaces doesn’t require much electricity, so the inexpensive utility bills are also a welcome advantage.

Homeowners’ Association Services

The building’s exterior, landscaping, maintenance of all the units, and everything else is looked after by a homeowners’ association. This makes condos the much preferred option for those who simply don’t have time for mowing the lawn. Any and all repairs are entirely your responsibility if you live in a single-family home. As such, living in a condo unit is a refreshing change in this regard. The maintenance services are conveniently included in a monthly payment which bundles with the fees for utilities and management.

Exceptional Amenities

Condos have exceptional amenities for all the residents including recreational facilities, fitness centers, as well as pools. Plus, with the homeowners association dealing with all the maintenance affairs, all you can do is enjoy. If these features are included in a home, the property is likely to be rendered affordable.

Safety

Condominium communities are generally gated, fenced, or even have their own security guards watching over the property. Plus, the neighbors are also close. If you want to go on vacation or have a late night out, you don’t need to worry about leaving your condo empty as any suspicious activity will never go unnoticed. Safety is always guaranteed while living in a condo.

Convenience

If your spare time is limited and you don’t want to be fussed about leaving your home vacant, living in a condo unit is the more convenient option. Not only will you rest assured you aren’t overburdened by the responsibilities of owning an entire home all by yourself, but you will also only be paying for what you are using.

 
Add a comment | Posted in General
Wednesday, May 28 2014

Why Your Board Shouldn't Be Developing A Website Themselves

A lot of condominium associations have learned that having a condo board website can significantly decrease the overall costs of administration, printing and mailing. A website also acts as a means of effective communication and allows the concerned people to access information when they want it.

Building a website can be a very challenging and time consuming task. It also requires a decent technical knowledge involving various coding languages, such as HTML, PHP, and CSS to name a few. For the design of the website itself, a fair set of skills in graphic designing would be required. This means that a dedicated person would be required to develop a website and manage it; unless a condominium board has a member who can dedicate the time and effort required to maintain the condo board website, a professional will be needed to be hired to carry out the task. Not only this will have a considerable burden on the funds of the condominium, but is also a time-intensive task.

If the person who designed and maintained the website leaves the job; the transition can be very difficult for the new person to understand the intricacies of the particular condo website. It will take them time to adapt to the design and workings of the website – almost like starting over again.

The Alternate

An alternate option is available for those planning to launch a condo board website. Condo portal software can easily create a website with no technical background required from your side. Maintaining this website is also an easy task thanks to the ease of use of the portal. This way of creating a website offers the following benefits:

Newsletters – The owners and residents can be easily and quickly informed of the latest news, announcements and happenings in the community.

Documents – Owners, residents and property managers can have access to important documents – no matter where they are.

Contact – The board and the property manager can be reached through the website. Also, the residents themselves can interact with each other.

Amenities and Bookings – Condominiums usually have quite a few facilities such as swimming pools, fitness centers and many other shared amenities. Through the website, residents can easily schedule, confirm and track amenities from the comfort of their homes.

Condo Board Website Management

The administration of the a condo board website is made by the graphical control panel that comes with the condo board software. The website can be created with just a few clicks – pages, documents and all other things can be added without any technical knowledge at all.

The look of the website can also be changed with only a few clicks, thanks to the wide range of themes offered by the condo portal software; whereas, adding content is as simple as composing an email or writing a document.

Conclusion

Spending time and resources on building a condo board website from scratch is impractical, especially when the task can be completed with fewer resources and lower cost. The time that would be saved can be put to better use of managing the condo set-up.

 
Friday, May 23 2014